7.1.1 Member-churches of the Council shall be represented at the General Assembly by delegates chosen by the Synod/Diocese/Conference of the said Churches having regard to adequate representation of clergy, lay men, women and youth.
7.1.2 One (1) delegate shall be appointed for every thousand members of the Church and an additional delegate for a balance of members exceeding five hundred. Representation per church delegation cannot exceed 20 (twenty) members.
7.1.3 Every delegate shall have one (1) vote.
7.2 Associate members shall have one (1) delegate each at the General Assembly with a right to vote.
7.3 Affiliate members shall have one (1) delegate each at the General Assembly with a right to vote.
7.4 Each Regional Committee shall appoint one (1) representative to the General Assembly who shall have the right of floor but without vote.
7.5 The Moderator/Chairman or a representative of all Programme and Functional Committees of the Council shall have rights of the floor but without vote.
8.1 The legislative authority of the Council shall be vested in the General Assembly.
8.2.1 The General Assembly shall meet once every three (3) years before the 30th of June.
8.2.2 Notice shall be sent to heads of member-churches and organizations at least ninety (90) days before a General Assembly. Heads of member churches and organizations shall submit to the General Secretary the list of delegates sixty (60) days before the General Assembly and notice convening the General Assembly together with the audited annual accounts for the previous three (3) years shall be sent to all delegates eligible to attend at least (30) days before the Assembly meeting.
8.2.3 There shall be a nominations committee.
(i) The Executive Committee of the Council shall appoint 5 persons to serve in the Committee not less than thirty days before the Assembly. Regard shall be given that among the five, two shall be clergy, two lay ( one of which must be a woman) and one youth.
(ii) The Chairman and the Vice Chairman of the Committee must be an official delegates to the forthcoming Assembly.
(iii) When preparing the Nominations List serious regard shall be given to proposals of names emanating from the Heads of Churches Consultation and take into consideration the provisions in Art. (9.2., 10.6).
(iv) The General Assembly shall present the Nominations list not later than the second day of the Assembly.
(v) If the General Assembly rejects the nominations, the Nominations Committee shall revise the list in consultation with the heads of churches present and voting
8.2.4 The Board of Management may convene an Extraordinary general Assembly if it deems necessary on the request in writing by one-third of the total number of member-churches.
8.2.5 Notice of an Extraordinary General Assembly shall be sent with details stating the purpose and reasons for such a meeting to all delegates eligible to attend general Assembly at least thirty (30) days before the intended date of the Extraordinary General Assembly.
8.3.1 Attendance of delegates representing not less than one-half of the total number of member-churches and Associate members of the Council at any time shall be deemed to be sufficient to form a quorum for a meeting of the General Assembly.
8.3.2 If within (1) hour from the appointed time for the meeting a quorum is not present, the General Assembly shall be postponed to the same day in the next week at the same time and place. If at the adjourned meeting the quorum is still not present within (1) hour from the appointed time, the delegates present shall proceed with the business of which the notice has been given save that they shall have no power to amend or alter the provision of this Constitution.
8.3.3 If within one (1) hour from the appointed time for any Extraordinary General Assembly , a quorum is not present, the shall be deemed to be cancelled Extraordinary General Assembly shall be deemed to be cancelled.
8.4 The General Assembly shall exercise its function in accordance with the provisions of the First Schedule.
OFFICERS OF COUNCIL AND THEIR DUTIES:
9.1.1 The following officers of the Council shall be elected at the general Assembly:-
(b) Deputy President
(c) Three(3) Vice-Presidents
(d) General Secretary
9.1.2 The Immediate Past President shall be an ex-officio of the Council.
9.2 In the election of the President, the Deputy President and three (3) Vice-Presidents, regard will be given to representation of the various member-churches on a rotational basis. The same person shall not hold the same office of President, Deputy President, Vice-President, or Treasurer for more than two (2) consecutive terms.
9.3 Officers of Council and Their duties The President shall preside at the meetings of the General Assembly, the Board of Management, and the Executive Committee, and shall perform such duties as may from time to time be assigned to him by the General Assembly or the Board of Management . In the event that a President ceases his office due to personal, health or other reasons, the Deputy President shall take over the responsibilities and be acting President till the next General Assembly.
9.4 The Vice Presidents shall be assigned specific tasks in the work of the Council determined by the Board of Management, at its first meeting after a General Assembly
9.5 The General Secretary shall be responsible for the administration and work of the Council, for liaison between the Board of Management, the Executive Committee and the various Regional, Programme and Functional Committees, and to direct, evaluate and co-ordinate the work of the various Regional, Programme and Functional committees.
9.5.1 The General Secretary shall make a comprehensive report to the General Assembly setting forth the Council’s accomplishments, needs and opportunities.
9.6 The Treasurer shall be responsible to supervise the receipt and reimbursement of the funds of the Council and to co-ordinate the finances of the Council and its committees and to prepare the budget and accounts of the Council.
9.7 Notwithstanding anything aforesaid the General Assembly may in such cases as it may deem expedient authorize the Board of Management to appoint to the office of General Secretary and /or treasurer such person who is not a delegate at the General Assembly but who shall be a member of a member church of the Council.
BOARD OF MANAGEMENT
10.1.1 The Board of Management of the Council shall consist of:-
(a) Officers of the Council;
(b) One (1) member from each Synod/Diocese/Conference of member churches.
(c ) Such members of the Executive Committee appointed under Article 10.6.1 (a), who are not already members of the Board of Management under Article 10.1.1(a) and 10.1.1.(b) above.
10.1.2 All members of the Board of Management and every officer performing executive function in the Council shall be Malaysian citizens.
10.1.3. One ( 1) representative from each Associate “ and Affiliate” member shall attend meetings of the Board of Management and shall have the right of the floor without vote.
10.1.4. The Chairman of all Regional Committees, the Moderators/Chairman of all Programme and Functional Committees of the Council shall attend meetings of the Board of Management and shall have rights of floor without vote.
10.2 The Board of Management shall meet once every six (6) months or when necessary.
10.2.1 Attendance of members representing not less than one-half of the Board of Management under Article 1.1 shall be deemed to be sufficient to form a quorum for a meeting of the Board of
10.3 The Board shall at all times be responsible to the General Assembly for its work and management of the funds of the Council. It shall give approval for all expenses from the funds.
10.4 The Board shall perform the following duties:-
10.4.1 Be responsible for implementing policies, programmes and projects that have been determined by the General Assembly and shall keep member-churches and Associate members informed of its work.
10.4.2 formulate new policies and to prepare the Council’s budget for the ensuing three (3) years for the consideration and approval of the General Assembly.
10.5 The Board of Management shall rectify staff appointments for service in the Council upon the recommendation of the Executive Committee
10.6 The Executive Committee of the Board of Management shall comprise:
(a) The President
(b) The Deputy President
(c) The General Secretary
(e) Three (3) other members appointed by the Board of Management, two of whom shall be lay persons. The Board of Management shall ensure that all times there will be at least one woman and one representative of the Member Churches from Sabah and/or Sarawak on the Executive Committee.
10.6.1 The Executive Committee shall be responsible generally for the day to day administration of the Council and the implementation of the decision of the Council and the Board of Management
10.6.2 Four members of the Executive Committee present shall be sufficient to form a quorum for its meeting. In all other matters, the Executive Committee shall determine and regulate procedures in respect of its meetings and affairs.
10.7 The Executive Committee shall convene annually a consultation of the Heads of Churches and a consultation of Lay Leaders. The Board of Management and the Executive Committee shall in the discharge of their duties take into consideration the recommendations of such consultations.
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